General Task Specification in Programme

Bismillahirahim.

For the SOCASA (Sociology & Anthropology Students' Association) under Kuliyyah of Islamic Revealed Knowledge & Human Sciences (KIRKHS).

Program Manager: 

·       PREPARE the proposal letter

·       Guide & responsible for the whole program

·       To monitor the workflow of the whole program

·       As a decision maker during the program

·       To accompany the guest of honor (if any)

Assistant Program Manager:

·       Assist the Program Manager to PREPARE the proposal letter

·       Assist the Program Manager, e.g: make decision

·       Monitor the workflow of sub committees

Secretary:

·       Responsible for the secretarial works: paper works, documents, notices, memos, letters etc. 

·       Prepare the minute meeting

·       Provide full report the end program

Treasurer:

·       Responsible to prepare a complete set of income statements and expenditures of the whole program

·       Prepare and manage the proposed budget

·       Control the cash flow for the program

·       Provide financial report at the end of program

BUREAUS

Event Manager/ Programme Coordinator:

·       To coordinate the program and make sure the program running smoothly.

·       Provide the details of the workflow: master plan, MC, VIP etc.

·       To forecast problems that may occur during the program and provide solution to overcome these problems

Preparation & Technical:

·       Responsible for all technical aspects: Venue, audiovisual & equipments for the program.

·       Responsible for the preparation of the venue.

Transportation and Registration

·       Deal with the Transport Unit

·       Ensure the transport is available on the production day

·       Responsible for the participants’ registration

·       Facilitate participants during registration

Catering:

·       Preparing foods for VIPs, participants and committees during the program according to tentative and budget

·       To cater the program needs e.g: mineral water, glass, etc.

·       Responsible for on time preparation

·       Responsible for the place to eat-cleanliness, preparation, etc.

Special Task:

·       Prepare tags, T-shirts and certificates for committees and participants

·       Prepare token of appreciation for VIPs

·       Direct contact with program manager

·       Responsible for the First Aid Kit

·       Prepare souvenirs for VIPs, participants, etc.

Publicity & Promotion:

·       Responsible for the invitation and confirmation for the VIPs, participants

·       To advertise the program; encourage participation, e.g: prepare posters, banners, handbills, buntings

·       Work as ushers for the VIPs

·       Direct contact with secretary